Specialist III, Student Life

Company: Lone Star College
Location: Conroe
Posted on: January 20, 2023

Job Description:

Commitment to Mission


This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Advance Equity
• Cultivate Community
• Choose LearningThe Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance.
  Campus Marketing Statement
  
  
  Lone Star College-MontgomeryLone Star College offers high-quality, low-cost academic transfer and career training education to 93,000+ students each semester. LSC has been named a 2021 Great Colleges to Work For institution by the Chronicle of Higher Education and ranked 35th in Texas in the Forbes 'America's Best Employers By State' list.
  
  LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Lone Star College-Montgomery, the premiere student-centered educational institution in Montgomery County, serves The Woodlands and Conroe communities. LSC-Montgomery provides a relaxing and conducive learning atmosphere while offering leisure learning opportunities, individual classes, and unique programs such as radiologic technology, physical therapy, and biotechnology.Location address is 3200 College Park Drive, Conroe, TX 77384.
  Job Description
  
  
  PURPOSE AND SCOPE:The Specialist III, Student Life coordinates, organizes, and executes various events, managing contracts, purchasing process & business procedures. Develops, monitors and maintains budgets for the Office of Student Life and all individual student organizations, assists in planning and executing Student Life Activities, and promotes/publicizes student involvement in Student Life programs. ESSENTIAL JOB FUNCTIONS:
• Provide administrative, clerical, analytical, and operational support to Student Life. Lead the planning and implementation of student programming activities such as new student check-in and orientations, seminars, special topic workshops, and joint programming with other campus or community entities
• Coordinate various financial procedures for all Student Life areas such as budget/journal entries, direct pays, deposits, ePars, purchasing supplies, process PO's, etc.
• Develop, monitor and maintain up to 30 budgets for the Office of Student Life and all individual student organizations using iStar generated reports and personalized Excel spreadsheets. Track all expenditures for accounting purposes and ensure proper transaction coding (correcting as needed). Answer all budget related questions, ensure accounts are not allowed to go into the negative and send out regular account notices
• Coordinate Student Life events, including room reservations, facility set up, OTS requests, maintenance requests, catering, performer & independent contracts, and payment requests. Assist in the planning and execution of Student Life activities. Lead in all ordering processes, tracking expenses, and making sure proper paperwork is submitted in a timely fashion. Purchase and/or rent supplies and equipment for Student Life events on campus and for individual clubs. Serve as a main point of contact to outside vendors
• Manage the Student Center and part-time student workers responsible for the hiring process, work schedules & time entry. Supervise staff activities.
• Update student group and event information on Student Life web pages, and ensure posted links to paperwork are updated and correct. Design posters and flyers to advertise upcoming events (as needed). Create custom forms for the department/organizations using Adobe Form Central for the purposes of tracking and gathering specific information to be used in reports. Edit and proofread documents for publishing.
• Assist and train student leaders/club advisors in related functions such as travel paperwork/processes, transportation, bookkeeping, club business cards, purchasing supplies, club event set up, etc. Maintain records of budget expenditures for Student Life, clubs/organizations, Recreational Sports, and Diversity Initiatives including budget reports, journal drill downs, etc.
• Manage student work space/activities in the office of Student Life and serve as secondary supervisor for part-time and work-study students. Maintain a record of work-study student timesheets. Regularly delegate tasks to workers and assist with the completion of more difficult tasks.
• Promote student involvement on campus by providing information on all active clubs to interested students. Assist in the club formation process by offering pertinent information on where to locate interested advisors/sponsors and how to recruit members using approved methods.
• Assist on-campus departments with their activities by providing information on processes, documentation procedures and common event planning processes. Track items borrowed by other departments and inventory storage items.
• Compile information to create spreadsheets for use in Program Manager's reports and presentations to Vice Presidents and President-monthly, as an annual report for Student Life and as needed. Process all incoming paperwork (travel, contracts, invoices) for Student Life and all student organizations using the appropriate forms and procedures. Walk advisors through the travel approval process and answer questions.
• Provide leadership development training to part-time and work-study students (SAB retreat, iLead). Provide assistance and training on purchasing, Accounts Payable, and credit cards to campus personnel. Train travel and expense prepay auditor on financial module and procedures, and act as backup.
• Oversee a majority of the Business Office operations as it pertains to student Accounts Receivables and collection functions. Monitor the progress and efficiency of workflows and respond to changes in client/student needs as necessary. Implement and direct processes to facilitate higher productivity and increased accuracy within the department's operations.
• Function as pay cycle lead & provide direction to assistant pay cycle specialist. Analyze and disburse various reports to specialists for status & reconciliation of open vouchers and perform upgrade testing for pay cycles.
• Troubleshoot problems, analyze student records, and resolve issues with students and corporate sponsors by working with LSC-System Office Student Accounting Department, LSC-Financial Aid, LSC-Student Services, and the outside collection agency to answer questions and resolve issues with billing and payment of tuition and fees, tax statements, and on-line payment plans.
• Manage the process of purchasing goods and services which includes preparing appropriate documentation to receive purchase orders, confirming receipt of all goods and services, managing inventories, and ordering/stocking of campus custodial supplies, coffee supplies, copy paper, and departmental office supplies. Develop internal and external supplier networking opportunities. Provide guidance to the college community towards consistently including diverse suppliers in the competitive bidding process in an effort to increase utilization and bid opportunities for diverse businesses. Assist in the ordering, receiving, stocking, and distribution of office supplies. Receive, sort and distribute incoming mail and shipments. Coordinate the pick-up and delivery of express mail services (FedEx, Courier, etc.)
• Responsible for other reasonable, related duties as assigned KNOWLEDGE, SKILLS AND ABILITIES:
  • Strong attention to detail
  • Ability to use software products
  • Must be able to work effectively with a diverse student population
  • Must be well organized and flexible to meet time, priority and workload demands
  • Ability to work on multiple projects
  • Ability to document expenses PHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work. WORK SCHEDULE AND CONDITIONS:
    • Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
    • Internal and external contacts as needed to carry out the functions of the position
    • Work is performed in a climate-controlled office with minimal exposure to safety hazards REQUIRED QUALIFICATIONS:
      • High School Diploma or GED and at least 3 year of experience, or an equivalent combination of education and experience
        Salary
        
        
        Hiring salary range is $33,540 - $38,571Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:
      • Length of time (specific months and years) of employment
      • If the position was full time or part time
      • If the position was paid or unpaid
      • Unofficial transcript for highest earned degreeAdditionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.
        Benefits Marketing Statement
        
        
        By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.
        Special Instructions
        
        
        Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume. If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.
        How to Apply
        
        
        ALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at www.dhs.gov/E-Verify.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.
        

Keywords: Lone Star College, Conroe , Specialist III, Student Life, Accounting, Auditing , Conroe, Texas