Specialist III, Student Life
Company: Lone Star College
Location: Conroe
Posted on: January 23, 2023
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Job Description:
Commitment to Mission
This job carries with it the obligation to uphold the Mission of
Lone Star College (LSC) in carrying out the duties of the position.
A commitment to positive interpersonal behaviors, professional
communication, diversity, integrity, leadership, stewardship,
respect and accountability to LSC students and employees is
essential.Cultural Beliefs
Campus Marketing Statement
Lone Star College-MontgomeryLone Star College offers high-quality,
low-cost academic transfer and career training education to 93,000+
students each semester. LSC has been named a 2021 Great Colleges to
Work For institution by the Chronicle of Higher Education and
ranked 35th in Texas in the Forbes 'America's Best Employers By
State' list.LSC consists of eight colleges, seven centers, eight
Workforce Centers of Excellence and Lone Star Corporate
College.Lone Star College-Montgomery, the premiere student-centered
educational institution in Montgomery County, serves The Woodlands
and Conroe communities. LSC-Montgomery provides a relaxing and
conducive learning atmosphere while offering leisure learning
opportunities, individual classes, and unique programs such as
radiologic technology, physical therapy, and biotechnology.Location
address is 3200 College Park Drive, Conroe, TX 77384.
Job Description
PURPOSE AND SCOPE:The Specialist III, Student Life coordinates,
organizes, and executes various events, managing contracts,
purchasing process & business procedures. Develops, monitors and
maintains budgets for the Office of Student Life and all individual
student organizations, assists in planning and executing Student
Life Activities, and promotes/publicizes student involvement in
Student Life programs. ESSENTIAL JOB FUNCTIONS: Provide
administrative, clerical, analytical, and operational support to
Student Life. Lead the planning and implementation of student
programming activities such as new student check-in and
orientations, seminars, special topic workshops, and joint
programming with other campus or community entities Coordinate
various financial procedures for all Student Life areas such as
budget/journal entries, direct pays, deposits, ePars, purchasing
supplies, process PO's, etc. Develop, monitor and maintain up to 30
budgets for the Office of Student Life and all individual student
organizations using iStar generated reports and personalized Excel
spreadsheets. Track all expenditures for accounting purposes and
ensure proper transaction coding (correcting as needed). Answer all
budget related questions, ensure accounts are not allowed to go
into the negative and send out regular account notices Coordinate
Student Life events, including room reservations, facility set up,
OTS requests, maintenance requests, catering, performer &
independent contracts, and payment requests. Assist in the planning
and execution of Student Life activities. Lead in all ordering
processes, tracking expenses, and making sure proper paperwork is
submitted in a timely fashion. Purchase and/or rent supplies and
equipment for Student Life events on campus and for individual
clubs. Serve as a main point of contact to outside vendors Manage
the Student Center and part-time student workers responsible for
the hiring process, work schedules & time entry. Supervise staff
activities. Update student group and event information on Student
Life web pages, and ensure posted links to paperwork are updated
and correct. Design posters and flyers to advertise upcoming events
(as needed). Create custom forms for the department/organizations
using Adobe Form Central for the purposes of tracking and gathering
specific information to be used in reports. Edit and proofread
documents for publishing. Assist and train student leaders/club
advisors in related functions such as travel paperwork/processes,
transportation, bookkeeping, club business cards, purchasing
supplies, club event set up, etc. Maintain records of budget
expenditures for Student Life, clubs/organizations, Recreational
Sports, and Diversity Initiatives including budget reports, journal
drill downs, etc. Manage student work space/activities in the
office of Student Life and serve as secondary supervisor for
part-time and work-study students. Maintain a record of work-study
student timesheets. Regularly delegate tasks to workers and assist
with the completion of more difficult tasks. Promote student
involvement on campus by providing information on all active clubs
to interested students. Assist in the club formation process by
offering pertinent information on where to locate interested
advisors/sponsors and how to recruit members using approved
methods. Assist on-campus departments with their activities by
providing information on processes, documentation procedures and
common event planning processes. Track items borrowed by other
departments and inventory storage items. Compile information to
create spreadsheets for use in Program Manager's reports and
presentations to Vice Presidents and President-monthly, as an
annual report for Student Life and as needed. Process all incoming
paperwork (travel, contracts, invoices) for Student Life and all
student organizations using the appropriate forms and procedures.
Walk advisors through the travel approval process and answer
questions. Provide leadership development training to part-time and
work-study students (SAB retreat, iLead). Provide assistance and
training on purchasing, Accounts Payable, and credit cards to
campus personnel. Train travel and expense prepay auditor on
financial module and procedures, and act as backup. Oversee a
majority of the Business Office operations as it pertains to
student Accounts Receivables and collection functions. Monitor the
progress and efficiency of workflows and respond to changes in
client/student needs as necessary. Implement and direct processes
to facilitate higher productivity and increased accuracy within the
department's operations. Function as pay cycle lead & provide
direction to assistant pay cycle specialist. Analyze and disburse
various reports to specialists for status & reconciliation of open
vouchers and perform upgrade testing for pay cycles. Troubleshoot
problems, analyze student records, and resolve issues with students
and corporate sponsors by working with LSC-System Office Student
Accounting Department, LSC-Financial Aid, LSC-Student Services, and
the outside collection agency to answer questions and resolve
issues with billing and payment of tuition and fees, tax
statements, and on-line payment plans. Manage the process of
purchasing goods and services which includes preparing appropriate
documentation to receive purchase orders, confirming receipt of all
goods and services, managing inventories, and ordering/stocking of
campus custodial supplies, coffee supplies, copy paper, and
departmental office supplies. Develop internal and external
supplier networking opportunities. Provide guidance to the college
community towards consistently including diverse suppliers in the
competitive bidding process in an effort to increase utilization
and bid opportunities for diverse businesses. Assist in the
ordering, receiving, stocking, and distribution of office supplies.
Receive, sort and distribute incoming mail and shipments.
Coordinate the pick-up and delivery of express mail services
(FedEx, Courier, etc.) Responsible for other reasonable, related
duties as assigned KNOWLEDGE, SKILLS AND ABILITIES:
Salary
Hiring salary range is $33,540 - $38,571Lone Star College provides
a hiring salary range for all posted full-time non-faculty
positions. Where your salary offer would fall in that range is
determined by your related experience and education. Should you
receive an offer of employment from Lone Star College, the resume
submitted in the application process will be utilized to calculate
your salary offer. The information outlined below will provide the
Office of Human Resources everything needed to determine an
accurate starting salary.Your resume should provide a complete
picture of your work experience. The resume should include the
following information for each position listed:
Benefits Marketing Statement
By joining our top-notch institution, you will enjoy being a part
of an organization that offers a supportive, collegial work
environment and excellent work/life balance. This includes a full
comprehensive and competitive benefits package, a generous number
of paid holidays and vacation days, wellness programs, tuition
waiver, professional development opportunities and more.
Special Instructions
Go to the Job Search page, click on 'My Activities' at the top of
the page. Under My Cover Letters and Attachments you will click on
'Add Attachment.' Please be sure to put the Job ID# in the title
once you name your file for cover letters only, unless you attached
your cover letter with your resume. If you are applying for an
Instructional position (i.e. Faculty, Adjunct Faculty, Instructor),
please ensure you include the following to be considered:
Resume/CV, Cover Letter, Teaching Philosophy, and unofficial
transcripts. You must limit your file name for any attachment to 40
characters or less.
How to Apply
ALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application
material received via fax, email, mail, or hand delivered.Postings
for part-time and adjunct positions are active for the academic
year. By selecting the option to receive notifications on your
profile, you will begin receiving electronic communication
regarding new opportunities with Lone Star College (LSC).If
selected for an interview, a recruiter will contact you by phone,
or email to schedule an interview.Lone Star College participates in
the E-Verify program, under which Lone Star College provides the
federal government with information from each new employee's Form
I-9 to confirm that the employee is authorized to work in the
United States.More information on the E-Verify program is available
at .Lone Star College is an EEO Employer. All positions are subject
to a criminal background check.
Keywords: Lone Star College, Conroe , Specialist III, Student Life, Accounting, Auditing , Conroe, Texas
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